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September 18, 2017 in World News

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Event Safety Guide | Planning And Management

In the leading part of the guide we list the key elements of good health and safety management, and we argue the first point: Create a health and safety policy. In this second part, we go on to break down the second key element portable staging platform, which is planning to ensure that the policy is put into practice.

Stage Security Planning

Effective planning deals with prevention through the identification, elimination, and control of risks. The amount of time that should be left aside for planning will depend largely on the size, type, and duration of the musical event. For large events, experience shows that 6-9 months earlier it is not premature to start.

The Stage Of An Event

Planning issues for an event can be careful in separate parts:

Development: It involves designing headquarters design, selecting competent workers, selecting contractors and subcontractors, building stages, tents, fences, etc.
Loading: Implies planning for the safe delivery and installation of equipment and services to be used in the event, for example, stage equipment used by performers, lighting, audio guide systems, etc.

The show: It consists of planning effective crowd management strategies, transportation management strategies and wellness arrangements. Planning strategies to deal with fires, first aid, contingencies and major incidents.

The download: Requires planning for the safe removal of equipment and services.
The breakdown: Planning to control risks once the event is over and the infrastructure is being dismantled. Garbage collection and disposal of wastewater presents risks, and these aspects must be planned and managed.

We Go On To Explain Each Of These Stages.

The development
To minimize risks during development, make sure the site is designed for safety. It is also necessary to ensure that any infrastructure that will be used in the event, such as stages, seats, tents, canopies or other structures, will be built safely and structurally safe once erected and used.

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Make plans to show the location of the staging, barriers, front towers, delay towers, entrances and exits, emergency routes, first aid and triage areas, bathrooms placement, merchandising stalls, etc.

It may be necessary to obtain plans of the existing premises of the owner, occupant or manager of the place where your event will be held. It is possible that copies of these plans should be given to the contractors who build the infrastructure to ensure the correct positioning of the different structures that will be used in the event.

Ask contractors and subcontractors to provide copies of their own health and safety policies, and details of hazards and risks associated with their work, before construction begins. Documents and calculations will also be required for stages, seats or other temporary demountable structures. These plans, documents, and calculations will be needed when discussing your event with health and safety inspectors, local authority licensing officers, and emergency services officers.

Plan the arrival of the contractors and make sure your on-site activities are coordinated with others. Also plan to provide first aid and wellness services to people who will be working on the site, and make sure they are adequate, in sufficient numbers and available from the moment work begins.

It is good practice to develop a set of site safety rules and communicate these standards to contractors before or as soon as they arrive at the site. They can be placed in the form of signs in offices and other areas. Contractors will then be aware of the safe work practices required at the particular site or location.

Load
Once the infrastructure has been built, all other equipment and services should be brought to the site and installed on or on the structures. For example, loading the equipment of the artists on stage (which probably involves manual manipulation procedures), or delivering equipment to be used in the bar areas. These operations will also require careful planning.

The show

Show planning requires the preparation of strategies for crowd management, transportation management, fire, first aid, major incidents and contingency planning. Successful planning for the show needs a team approach. It cannot be achieved by a single individual who works alone but needs to seek information and advice from emergency services (such as police, firefighters, etc.), health authority, local authority, administrators of existing facilities, administrators and security contractors.

Create an event security management team to coordinate the planning aspects of the show itself. The event safety management team could include members of the local authority and emergency services. It may also be advisable to establish a series of security planning meetings so that the information can be exchanged between the parties and to ensure that the relevant agencies are aware of the planning process. Emergency planning exercises may also be useful to test the validity of emergency plans for larger, more complex events.

The security management plan for the event and meetings of the event security team to provide a complete overview of all these planning aspects, it may be useful to develop an event safety management plan. The components of an event security management plan might include the following:

The event’s security policy statement detailing the organization chart and levels of security accountability.

The risk assessment of the event.
Details of the event, including site design, structures, public profile and capacity, duration, food, bathrooms, waste, water, fire precautions, first aid, special effects, access and exits, levels of music, etc.
The site safety plan is detailing safety rules, site crew managers and safety coordinator, structural safety calculations, and drawings.
• The viewer management plan that details the numbers and types of managers, working methods, and chains of command
• The transportation management plan that details parking arrangements, highway management issues, and public transport arrangements.
• The emergency plan that details the measures to be taken by the designated persons in case of an incident or serious contingency.
• The first aid plan that details procedures for administering first aid on site and arrangements with local hospitals.
Remember that the components of the event safety management plan are your working documents and should be reviewed and updated as new information is received before or during the event. It is only necessary to create this plan for the key members of your event security team. Ensure that there is complete document control so that redundant or replaced records are not confused with the final version. Check out this article for more read: Portable Staging Platform For Schools

Event security planning meetings are an ideal way to ensure that members of the event security management team are updated about the content of the plan as well as providing a mechanism to ensure a flow of security information on a regular basis. These meetings can be arranged in the weeks or days before the event. If the event takes place for a few days, for example, festivals, the meetings must be held at least once a day of the event.

The Risk Assessment Of The Event

The purpose of a risk assessment is to identify hazards that could cause harm, to assess the risks that may arise from those hazards, and to decide on appropriate measures to eliminate or control hazards. Significant findings from the risk assessment should be recorded if five or more people are employed. A risk assessment for accumulation, demonstration and breakdown can only be carried out once the information has been received from contractors, other companies and self-employed persons who will work on the site. It will also be essential to visit the site or place to identify specific hazards.

The danger is anything that has the potential to cause harm to people. This could be a dangerous property of an article or substance, a condition, a situation or activity.

The risk is the probability that the harm of a hazard is realized and its extent. In a risk assessment, the risk should reflect both the likelihood of harm and its severity.

The risks associated with assembling scores of people may vary according to the nature of the event, and these hazards should be evaluated similarly regarding risk. The prior history of the performers and the audience they attract can provide valuable information. The overall risk assessment of events will then indicate the areas where risks should be reduced to acceptable levels.

Five steps must be taken to evaluate the risk associated with staging the event:

• Identify the risks related to the activities that contribute to the event, where the activities are carried out and how the activities will be conducted.
• Identify the people who can be harmed and how.
• Identify existing precautions, such as site design, operating procedures or existing safe work systems.
• Evaluate the risks.
• Decide what additional actions may be required, e.g., improvements in site design, safe work systems, etc.
The findings of the risk assessment should be recorded, and a system developed to ensure that the risk assessment is reviewed and, if necessary, modified.

The download
Although the music event is over, this does not mean that responsibilities towards health and safety are over. Make sure you have considered how equipment and services will be removed from the stairs, tents, and stalls at the end of the event.

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Portable stage platforms, tents, and posts had to be safe and controlled dismantled and removed from the site. It plans to ensure that the same location safety rules apply in relation to contractor management during this phase of the event.

So far the second of five key elements of good health and security management events. In the following chapters of this guide, we will see the rest.


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